CareTime Applicant Module

Easily gather applicant information, track the hiring progress, and transfer all applicant details to the employee profile if hired. The CareTime Applicant Form gathers all the applicant's information and is available as a link or it can be embedded into your company website. The hiring process has never been easier! 

Gathers Applicant Info: 

  • Name
  • Phone Number
  • Email
  • Address
  • Gender
  • Birthday
  • Applicant Source
  • Best Time to Contact
  • Certifications and Credentials 
  • Resume

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If you choose to hire the applicant, all of the information will automatically transfer into their employee profile.

Track Where the Applicant is in the Hiring Process:

  • Applied 
  • Interview Scheduled 
  • Interview Completed 
  • Offer Sent
  • Offer Accepted 
  • Offer Rejected 

Rate the Applicant 

From the Applicant List you can rate caregivers as a Yes, No, or Maybe

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How to Copy the Applicant Form Link 

  1. Click the expand arrow under the Caregiver/Employee/PA menu item on the left
  2. Select Applicants, this takes you to the Applicant List
  3. In the top right corner, select the button Copy Form Link button
  4. This will automatically copy a link to the applicant form to your clipboard so you can share it directly with others or place the link on your website 

How to Embed the Applicant Form to Your Website

  1. Click the expand arrow under the Caregiver/Employee/PA menu item on the left
  2. Select Applicants, this takes you to the Applicant List
  3. In the top right corner, select the button Embed Code
  4. On your company website, copy the STEP 1 code to the bottom of your HTML just above the </body> Tag. You may need the person who created your website to do this.
  5. Then copy the STEP 2 code into the place where you want the Applicant Form to display

How to Manually Add an Applicant 

  1. Click the expand arrow under the Caregiver/Employee/PA menu item on the left
  2. Select Applicants, this takes you to the Applicant List
  3. In the top right corner, select the Add Applicants button
  4. This will take you into a new page where you can enter all of the applicant’s information

Social Share

Send a link of the application out to your LinkedIn, Facebook, or Twitter account with just a click. It is located at the bottom of the Applicant Form, you can reach it by selecting Add Applicant. The social share options are at the bottom of this page. 

How to View Applicant Details, Track Progress, and Rate the Applicant

  1. Click the expand arrow under the Caregiver/Employee/PA menu item on the left
  2. Select Applicants, this takes you to the Applicant List
  3. Search for the applicant you want to update from the list, you can filter by applicant status 
  4. Click the purple cogwheel icon 
  5. From here you can view all applicant details, and download their resume, certifications, or credentials 
  6. You can rate the applicant as a Yes, No, or Maybe which will show from the Applicant List 
  7. You can also keep track of where the applicant is in the hiring process by selecting their latest status along with the date 
    1. Applied 
    2. Interview Scheduled 
    3. Interview Completed 
    4. Offer Sent
    5. Offer Accepted 
    6. Offer Rejected 

How to Hire an Applicant

  1. Click the expand arrow under the Caregiver/Employee/PA menu item on the left
  2. Select Applicants, this takes you to the Applicant List
  3. Search for the applicant you want to hire, you can filter by applicant status 
  4. Click the green checkmark icon next to the applicant you want to hire
  5. This will automatically transfer all of the information entered by the applicant directly into their employee profile
  6. All uploads (Resume, Certifications, Licenses) will be transfered the the employee profile Certifications tab
  7. You will still need to select the employee’s Zone in the General tab 
  8. Take note of the employee’s address in the Address Line fields. CareTime uses the google address to populate the timezone. You will need to click inside the Address 1 field and select one of the Google populated options from the list. Be sure to add back any details that were in Address 2. This will add the timezone which is required to save the profile 
  9. Review the auto populated information to ensure it is correct
  10. If for any reason you do not complete the employee profile, the applicant will remain in the applicant list. Once the employee profile is fully created, the applicant is automatically removed from the applicant list.

How to Remove an Applicant

  1. Click the expand arrow under the Caregiver/Employee/PA menu item on the left
  2. Select Applicants, this takes you to the Applicant List
  3. Search for the applicant you want to delete from the list, you can filter by applicant status 
  4. Click the red X icon next to the applicant you want to delete
  5. This will permanently remove them from the applicant list
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